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Send automatic out-of-office replies from Outlook

There are two methods of sending automatic out-of-office replies. Which option you use depends on the type of your email account.

click on file, and then select the image below that matches your version of Outlook.

Set up an automatic reply

  1. Choose file > Automatic replies out.

    Note: For Outlook 2007 choose Extras > Out of office assistant out.

  2. Select in the field Automatic replies the option Send automatic replies out.

    Optionally, you can set a date range for your automatic replies. This will disable automatic replies at the date and time entered as the end time. Otherwise you will have to turn off automatic replies manually.

    Note: If Automatic replies If you don't see it, use Rules and Alerts to set up your out-of-office message.

  3. Enter on the tab Within my organization the reply to be sent to team members or colleagues during your absence.

    Note: By choosing Anyone outside of my organization Your automatic replies will be sent to all e-mail addresses, including senders of newsletters, e-mail advertisements and potential junk e-mails. If you want to send automatic replies to people outside of your organization, we recommend that you select Just my contacts.

  4. Choose OK to save your settings.

Disabling automatic out-of-office replies

If Outlook is set up to send automatic replies, you will see a message below the ribbon with this information. Choose Deactivate to turn off automatic out-of-office replies. If you'd like to change the dates for your auto reply or message sent, follow the steps above to change your settings.

Note: To turn off out-of-office replies, select in Outlook 2007 the options Extras >Out of office assistantand clear the check box Send automatic out-of-office replies.

Update your automatic replies in the Outlook mobile app

You can update the automatic replies from Outlook for iOS or Outlook for Android. Click hereto get the app and manage your automatic replies on the go.

Troubleshooter: "Automatic replies" does not appear

If you don't see Automatic Replies after selecting File, you are likely using a Gmail, Yahoo, or other POP or IMAP account that does not support the Automatic Replies feature in Outlook. You can set up a rule to reply to incoming messages, but only if Outlook is still running. For more information, see Using Rules to Send Out of Office Messages.